How to Create a One-Time Payroll Check in QuickBooks Online?

Issuing a one-time payroll check is a common task for businesses, whether for bonuses, reimbursements, or special payments. QuickBooks Online streamlines this process, making it easy to ensure that your employees and contractors get paid promptly and accurately. Follow this step-by-step guide to Create One-time Payroll Check in QuickBooks Online with ease.

Step 1: Log into Your QuickBooks Online Account

Start by logging into your QuickBooks Online account. Make sure you have the appropriate permissions to access payroll features.

Step 2: Navigate to the Payroll Section

1. Select the “Payroll” tab from the left sidebar.
2. Choose “Employees” or “Contractors” depending on who you are paying.

Step 3: Select the Individual to Pay

1. Locate the employee or contractor for whom you want to create a one-time check.
2. Click on their name to open their profile.

Step 4: Initiate the Payment

1. Look for the “Pay” button in the profile view.
2. Click on it to start the payment process.

Step 5: Set Up the One-Time Check

1. Choose “One-Time Check” from the payment options presented.
2. Enter the necessary details:
   • Amount: Specify the total amount for the check.
   • Memo: Add any notes for your records (optional).

Step 6: Review Deductions and Taxes

1. QuickBooks will automatically calculate deductions and taxes. Review these amounts for accuracy.
2. Adjust any deductions if this is a bonus or reimbursement.

Step 7: Preview the Check

1. After entering the information, preview the check to ensure everything looks correct.
2. Make any necessary adjustments.

Step 8: Print the Check

1. If you plan to print the check, select the “Print Check” option.
2. Ensure you have blank checks loaded in your printer and follow the instructions for proper alignment.

Step 9: Record the Payment

1. Once printed, QuickBooks will automatically record the transaction in your accounting records.
2. If issuing an electronic payment, follow the prompts to complete that process.

Step 10: Confirm and Save Records

1. Verify that the transaction has been accurately recorded in your payroll reports.
2. Keep a copy of the printed check or the electronic transaction confirmation for your records.

Conclusion!

Creating a one-time payroll check in QuickBooks Online is a straightforward process that helps you manage payroll efficiently. By following these steps, you can ensure accurate and timely payments to your employees or contractors.

For further assistance or troubleshooting, don’t hesitate to reach out to QuickBooks support or consult their help resources. Happy payroll processing!