What Are the Benefits of Wireless Printing in Workplace?

In today’s digital landscape, technology continues to revolutionize the way we communicate and work. Organizations and manufacturers are exploring new ways to reduce costs and improve work efficiency. Similar is the case with print technology. Older printers used to take more space, energy, and hardware integrations to work effectively.

However, with the advent of modern printers, complex print issues became simpler. Manufacturers like Xerox rolled out multifunction printers that have the capability to print remotely and wirelessly. With a modern printer in the workplace, you can easily print wirelessly and enhance organizational productivity.

Keep reading this article to explore the benefits of wireless printing in the workplace.

Top 6 advantages of wireless printing in the workplace

Older print devices were a marvel at the time of their launch. However, with time they quickly became redundant and expensive to operate. Modern wireless printers became smaller in size and offered expensive functionalities. These print devices were not only easy to manage but also required less space in the office. Besides that, it was easier to set up and use MFDs at work.

That said, let’s dig deeper into the article to learn about the top advantages of wireless printing in the workplace.

1.      Convenient Printing

One of the benefits of wireless printing is the convenience of printing. With older devices, you either have to plug a printer in through USB, COM ports, or LAN cables. Without a physical connection, the printer will simply refuse to take print commands. This means you have to move from your work cabin and walk all the way to create a single print.

However, this is not the case with wireless printers. Once a modern wireless printer is set up, anyone in the organization can print wirelessly. Adding the printer to your system is equally simple. Just navigate to available printers on the official network and add the printer to start using it. You can contact Xerox Dubai certified suppliers to purchase a modern printer and enable wireless printing at your workplace.

2.      Increased Mobility

Older printers kept you hooked in one place until the print command finished processing. Moreover, you can’t unplug the connection wire until all the document is uploaded to the printer. In case of an urgent meeting or call, you couldn’t take your printer along.

However, wireless printers offer increased mobility. Whether you are sitting in a meeting or at your desk, you can send print commands over the Wi-Fi network. Even if you are on a different office floor, your print command will be sent directly to the office printer. With wireless printing, you won’t have to worry about missing a critical meeting or a call anymore.

3.      Enhanced Collaboration

When you print documents via older printing devices, only one individual can send a print command to it. The same is the case for copying and scanning. If the device is busy operating, it won’t be able to execute any other action in parallel.

However, modern wireless printers have the functionality to multi-task. Multiple users can send print commands in a single instance and the printer job queue can handle it efficiently. You can also set up a server to store scanned documents and email them without using the device physically. Moreover, you can use multiple devices like your cellphone, tablet, and smartwatch to print documents wirelessly.

Read also: How To Print from iPad to HP Printer

4.      Less Cluttered

Older and outdated printers came with a huge number of cables and ports. The place where the printers were placed was often cluttered with wires and cables. Not only does it look disorganized, but it also increases the risks of short circuits and fires.

Wireless printers have solved this issue quite efficiently. The device just requires a wireless network. Once connected through Wi-Fi, the whole organization can use it wirelessly. Besides that, you won’t have to worry about countless LAN cables and connections sticking out of your printer.

5.      Remote Management

Managing older and outdated printer models is a hassle. As older printer models lack digital functionality, you would have to be physically present near them to resolve issues. Updating firmware, performing calibration, cleaning up drums, and more require physical interaction with the print device.

Moreover, canceling a print job midway requires turning off the printer or physically resetting it. However, wireless printers come with modern UI embedded into the hardware. You can install official printer software to remotely manage the device. Sitting at your home or anywhere in the office, you can run countless printer-specific operations on the go.

6.      Cost-Efficiency

One of the best advantages of wireless printing is cost-effectiveness. For older print devices, additional hardware is required to enable wireless printing. For example, you would require compatible COM ports, LAN cards, and USB 3.0 adapters. Moreover, the device would require a network cable plugged into the routers for wireless printing.

This setup requires you to buy legacy and expensive equipment. However, modern wireless printers don’t require such complex setups. You just have to turn on the printer and connect it to your wireless network. Besides this, modern printers also produce more prints per toner/cartridge at less cost. You can consult Xerox certified distributors in Dubai to purchase a wireless printer and bring down your organization’s printing expenses.

Read also: Make Your Brand Presence: High-Quality Custom Business Card Printing Dubai 

Boost your workplace productivity with wireless printing!

Investing in modern wireless printers not only saves money but also streamlines your business operations. MFDs are easier to set up and simpler to use. Not only does it save you expensive workspace, but it also allows you to boost your workplace efficiency.