How to Reduce Mailbox Size in Outlook?
Use Microsoft Outlook and have a huge mailbox? Go on to learn the best techniques for reducing the Outlook mailbox size. Let’s focus on all the numerous methods Microsoft Outlook allows you to compress a PST file. Both manually and automatically, PST files can be compressed in many ways. Several techniques are at hand. We will cover a broad range of the following, including Compact Now, Mailbox Cleaning, Archiving old emails, and many more.
Let’s look at the present massive Outlook PST file problem. We will go over the causes of big PST files as well as the several techniques to cut the size of mailboxes in Microsoft Outlook 2010, 2013, 2016, and all other versions. We will also offer preventative tips on how to stop Outlook from getting bigger and what to do should the PST file be excessively large.
Why Does The PST Become Oversized?
Microsoft Outlook is a platform that supports emails, calendars, notes, journals, tasks, and other purposes. A problem arises when a person regularly uses their Outlook mailbox for email and other data exchange.
This information keeps growing with time and finally the size of the PST file—the Outlook database file—will become so vast that users would find it difficult. Users may run across issues, including Outlook slowing down, responding very slowly, Outlook breaking, hanging, and maybe losing all of their data. PST files are the only ones driving these problems.
Effects Of A Large PST File: Reasons To Reduce Mailbox Size in Outlook
The most crucial and primary result of a large Outlook PST file is “Data Loss”. None of the users could afford to lose their priceless information under any situation. Apart from this, Outlook becomes slow when we are working on the PST file or freezes just when we most need it to run more swiftly.
We are driven to compress the PST file in Microsoft Outlook as a PST file exceeding will produce all of these items. Whether they are in our systems, homes, or cellphones, nobody ever likes to have huge data files in our possession. We have to do a cleanup once in a while to eliminate the undesired Outlook data.
Several Preventive Methods To Stop The PST From Expanding
How can one avoid a PST file consuming all the accessible space using the several techniques and hacks at hand? We have several suggestions for you to assist you avoid having a PST file that is corrupted and avoid having a PST file that is overly huge.
· Always be sure your mailbox is kept neat: A lot of emails should never be let to pile up in your mailbox. Try to get rid of them as soon as you get them to stop them from accumulating and causing major tension.
· One should not use too many plugins as it is detrimental. While plugins are primarily blamed for corruption in PST files, the aim is to stop corruption in data including PST files. It is advised against employing too many Outlook plug-ins thus.
· Eliminating the attachments you received with the emails will help you to keep your Outlook inbox light free from unnecessary attachments. One can employ this approach by selecting one file at a time and subsequently removing all of them before moving further. Apart from this, you can try to detach Outlook from attachments by applying third-party offered solutions.
· Should the user have access to Outlook from Exchange, you should copy Outlook data items to personal folders. The size of the mailbox does not reflect the data items that have been transferred to personal folders. Still, a lot of companies do not approve of the approach Personal Folders presents.
· Get used to routinely backup your Outlook PST file once a week. The last and fifth piece of advise in this article is This will let you relax to have another copy of your data even in case you lose it.
· It is crucial to make sure Outlook is shut down properly as one of the most overlooked causes of discrepancies in it is a sudden shutdown. Try not to do this and start shutting Outlook correctly.
What Should you keep getting the increasing PST file in Outlook?
The Best Method To Reduce Mailbox Size in Outlook
Let us review the few ways one could approach minimize the size of an Outlook PST file.
First Method: Organising Your Mailbox
1. Open an Outlook account first.
2. Choose the File Tab second.
3. Third step: choose the Tools option within that program.
4. Choose the Mailbox Cleanup option after that.
5. Review these possibilities and choose the one most fit for your requirements: Consider Mailbox Size. Look for items greater than, older than, and beyond. inspect the size of deleted items, inspect the size of conflicts, and check the size of conflicts that have been resolved.
Second Method: Consolidate Right Now
1. Start Microsoft Outlook then select the File tab.
2. Choose the tab headed “Info.”
3. Third, find the Account Settings option and then choose Account Settings once more.
4. After choosing “Data Files,” on the fourth step choose “Settings.”
5. Choose “Compact Now” from the menu showing in a new window.
6. Press OK to start.
Third Automatic Approach
The manual solutions for compressing the Outlook data file are enough if the PST file is not too big. Stated differently, the Outlook inbox contains a little volume of data that could be cut by manual method. Should the PST file be really large, what should be done? The DataVare PST Compact Tool is a practical and safe way you can help reduce mailbox size in Outlook PST file if its size is too large. This function lets one compress PST files without losing any of the data. Apart from this, the tool is quick and provides a straight answer for the issue of too large PST files.
Conclusion
Your fingers will help you to solve the difficulty of compressing a PST file that is quite large. Just a few easy steps will allow you to simply handle the data in your Outlook account. You should not be worried if, after all of your efforts, you still find an extremely large PST file. We have discussed all of the possible ways you could reduce mailbox size in Outlook 2010, 2013, 2016 mailbox and all of the versions below.